Maximize your M-Files Solution with M-Files Reporting


M-Files is one of the most powerful and user friendly Information Management Solutions available today. And this is not just coming from me, the analysts are giving the solution rave reviews all over the world. From Gartner to Nucleus, M-Files is coming up tops.

M-Files provides organisations with the ability to easily manage information. Whether it is data, documents, content or process information, the M-Files solution ticks all the boxes and brings to a business control through visibility.

So how do we take this to another level, well here at VM Consulting we have been extending our clients M-Files solutions with the M-Files Reporting Module. This tool provides an organisation with insight into the information stored within the M-Files database, as well as data stored outside of M-Files.

Imagine being able to get your fingers on custom :

  • Exception Reports
  • Compliance Reports
  • Management Reports
  • Sales Pipeline Reports
  • Performance Reports

One client even manages their entire debt collecting process using M-Files reports.

So how can you take advantage of M-Files Reporting. First thing you need to purchase M-Files to manage your information, and then M-Files Reporting Module can be added to this.

Learn how to manage your information more effectively. Contact us today. 031 5643938, email:

About Vanessa

VanessaVanessa has over 20 years’ experience in content & document management, information management, business process management and knowledge management. During the course of her career she has assisted many organisations.

Vanessa has lead her company into the 21st century with the M-Files solution and in 2016 VM Consulting became M-Files Gold Partners and were awarded for Outstanding Achievement in Commitment to M-Files at the EMEA Partner Conference. Vanessa is passionate about the M-Files solution and bringing solutions that work to businesses within South Africa and Africa.

M-Files Makes QMS Easy – Ensure Quality and Compliance with Effective Information Management


Companies that operate in highly regulated and frequently audited environments are often challenged with managing an ever-growing mountain of compliance documentation.

The stakes are high for these companies to ensure they are managing their compliance-related information in accordance with mandates, due to crippling fines and liability issues that can result from non-compliance. However, many companies still maintain manual processes for routing, filing and organizing compliance-critical documentation. These error-prone and time-consuming practices present a major risk and can easily compromise a company’s ability to meet  ISO 9001, PoPI Act  and other regulations and standards.

Given the high priority for regulatory compliance and the amount of documentation required to prove compliance, it is no longer practical to manage the content separately from compliance efforts. If compliance management teams are asking themselves the following questions, chances are their organization is at significant risk for non-compliance due to inadequate content management practices and procedures:

  • Where is the gatekeeper? Do compliance management processes slow or stop production when a key person is sick, on vacation or exiting the company?
  • Has everyone read the latest compliance-related communication? Is it difficult to get the accurate status about compliance-related tasks, procedures and workflows?
  • Are policies being followed and schedules being met? Who has visibility over the completion of the specified processes?
  • Where are the required signatures? How easy is it to locate the documents that verify the approval processes?
  • Have all of the audit issues been resolved? Are employees and managers barraged with repetitive reminder emails while the status of essential action items remain unclear to key stakeholders?
  • Is compliance slowing down the business? Is the organization at a competitive disadvantage because it takes a long time to adjust to the latest regulatory compliance requirements?

Find out more, download the eBook – Ensuring Quality and Compliance with Effective Information Management… QMS is easy with M-Files

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QMS is easy with M-Files…

Leveraging Information Management To Improve Quality Systems and Regulatory Compliance-Recovered

Companies are Leveraging M-Files Information Management To Improve Quality Systems and Regulatory Compliance.

Companies that produce products with rigorous quality requirements face numerous challenges associated with meeting quality objectives—ranging from the need to comply with quality standards (such as ISO 9001, FDA 21 CFR Part 11, CGMP and EU GMP Annex 11) to operating in highly-regulated and frequently audited environments.

Organizations of all sizes and across all industries can easily fall prey to quality issues without effective information controls as a core component of their quality management systems. The result can range from organizational inefficiencies and poorly allocated resources to negative brand perception, lost revenue and increased liability. Without a centralized and organization-wide approach to managing their content, companies leave themselves vulnerable because of the difficulty and complexity of managing critical and sensitive information and processes that affect quality and compliance. Establishing document and data control processes within a quality management framework improves manufacturing and production processes, enhances collaboration, better utilizes existing resources, and drives organizational efficiencies that affect a company’s bottom-line business objectives.

Contacts usFor more information

Process, the essence of life.

By Vanessa Miller

processProcess, oh what can I say about process. From the time we were born we have been slotting into a process. It starts as the sleep, eat and nappy change routine, then school happens and we  are governed and taught to follow the processes depicted to us by some great teaching legends. Then we enter the work place and routines and processes continue to follow, but lets face it, we are human and routines and processes are the building blocks of our society. In business without proper processes in place, we cannot ensure our staff, suppliers and clients are interacting with us correctly and processing the work in the correct manner. Process is needed, process is vital, and process needs to be supported.

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Automating the Supply Chain Process within your Business

By Vanessa Miller, Managing Director VM Consulting

Well with the Puprocessesblic Holidays now behind us for a while, we can get back to some normality in the office. However for some companies, this is a little more difficult to do than others, as the Public Holidays bring with them their own set of complexities and challenges with regards to where something is in the process.

Processes are all around us. It doesn’t matter if we work in a manufacturing or financial environment, processes are or “should be” in place. They guide us into completing a task. Some processes have been in place for years, but many are just hanging on by the seams or have fallen apart completely.

An example of a process that all businesses touch on at some point, is the Procurement process within the Supply Chain. Many questions often arise in this process:

  • Where is a purchase request sitting in the supply chain?
  • Has it followed the correct authorisation path?
  • Has the work been completed and do I have the completion certificate or GRN?
  • Have I sent an invoice for payment on that order?
  • Has the invoice been paid into the correct account?

It may have been a result of all the sugar consumed during April, or it may be that we are getting older and our memory is fading, but to manually track a process as simple as the procurement request is often daunting and difficult, and let’s face it, if it is not being tracked, monitored and managed, businesses are at risk!

Automating a process, such as the Supply Chain Management(SCM) process, with the correct business process management tools, not only assist us in remembering where something is and gives us visibility into the process, but it also assists in improving customer or even supplier service, organisational efficiencies and the big one – eliminating fraud.

Many ERP systems on the market, will profess to offer their clients business process management as part of the solution, but to be totally honest, these do not always work for South African companies and they are limited. More and more we are seeing our clients move away from the traditional ERP solutions for the control of the SCM process and other processes, and move towards True BPM solutions

The beauty of a BPM solution is the ability to model the process according to the business requirements. In the SCM process for example:

  • Processes can be automated to handle SA legislative requirements like BEE compliance.
  • Integration with CIPC for credit checks on suppliers.
  • Controls to ensure a dodgy supplier does not try and position themselves with other departments or companies within a group.
  • Corporate and government clients require automated tender processes.

It doesn’t matter whether your organisation is a big corporate or SMME, you need to have processes and controls in place. The best way to do this is to take the emotion out of the process by using a BPM solution.

For more information on automating processes within your business – contact Vanessa Miller, !