M-Files named a “Leader” in the 2019 Nucleus Research Technology Value Matrix for Enterprise Content Management (ECM).

VM Consulting, an M-Files Gold partner, Distributor and Solution Provider in South Africa is pleased to announce M-Files has been named a “Leader” in the 2019 Nucleus Research Value Matrix for Enterprise Content Management (ECM), for the sixth consecutive year.

2019 nucleusDALLAS – April 10, 2019 – M-Files Corporation, the intelligent information management company, today announced it has been named a “Leader” in the 2019 Nucleus Research Technology Value Matrix for Enterprise Content Management (ECM). This marks the sixth consecutive year that M-Files has achieved Leader status, as the company continues to distance itself from competitors as the ECM sector front runner with the highest recognition for functionality.

Nucleus Research evaluates Enterprise Content Management (ECM) providers on two core criteria – usability and functionality, as determined by analysis of interviews with end users and ongoing research by the firm. The 2019 report included reviews of 17 vendors and placed them in quadrants based on how Nucleus Research assessed them as Leaders, Experts, Facilitators and Core Providers.

“This year, key forces driving the M-Files Leader designation were strong technology, user-centric functionality and robust usability,” said Barbara Peck, analyst for Nucleus Research. “With its vision of a metadata-driven, repository neutral and AI-powered platform, M-Files offers distinction in the marketplace. New innovations such as M-Files Smart Search, an intelligent cloud service for multi-repository search available later this year, demonstrate a visionary road-map for the company. Nucleus expects that M-Files, with its core strengths of functionality and usability, will continue to set the standards for content management in the near future.”

As a leader, M-Files was acknowledged by Nucleus Research for its user-centric road-map for the future and continued heavy R&D investment for performance improvement, platform development, and vertical solutions. The value matrix also affirmed the uniqueness of the M-Files solution which offers the same licensure for on-premises and cloud deployments, eliminating financial obstacles when transitioning to the cloud.

Furthermore, Nucleus Research recognized M-Files for prioritizing data security, with robust features such as access control and permissions, automated audit trails, federated authentication, data encryption in transit and at rest, intrusion detection and data loss prevention.

“At M-Files, we’ve pioneered a new approach to ECM called Intelligent Information Management and it has clearly cemented our leadership positioning in this sector,” said Greg Milliken, senior vice president of marketing at M-Files. “Driven by metadata, documents are automatically indexed and organized by type to establish relevance and context when searching for information in M-Files or other repositories and business systems. Our Intelligent Metadata Layer that brings all disconnected silos together, along with AI-powered content analysis, which provides ‘content in context,’ deliver new, heightened levels of usability and functionality that offer key differentiation.”

To view the full 2019 Nucleus Research Value Matrix for Enterprise Content Management report, please visit here. For more information on M-Files, please visit:

 

Let’s make that accounting system better.

M-Files Integration Blog

Do any of these product names ring a bell, Pastel, Sage, SAP, Syspro, JD Edwards, MS Dynamics, Great Plains….?

They are all accounting systems! To some they are known as ERP solutions and to others they are called financial systems.

Regardless they are there to help you keep control of your debtors and creditors, produce invoices, give you balance sheets and pretty much the holy grail for the accounts team within your business. Please don’t get me wrong they are a key asset for every business – even I have one.

However they do have some areas of weakness, some things they cannot do, some gaps!

Our team have learnt how to bridge the gap between business and the accounts department and in the process we make your accounting solution stronger and provide you with intelligent information to make informed decisions.

From giving you visibility into the client on boarding and credit application processes, to debt collecting and managing all those client documents.

  • Need to automate the requisition process with all the supporting documents and management approval!
  • Imagine Automating the accounts payable process with the relevant requisition and invoices available for viewing!
  • Don’t forget about getting better visibility on those suppliers and supplier contracts.

Using our experience and business understanding we implement unique solutions on the M-Files platform that compliment your existing accounting solutions as a complete integrated solution.

Your accounting system keeps the master data and VM Consutling’s solutions within M-Files support them.

For a free consultation, give us a call today, 031 5643938, email: info@vmcs.co.za

About Vanessa

VanessaVanessa has over 20 years’ experience in content & document management, information management, business process management and knowledge management. During the course of her career she has assisted many organisations.

Vanessa has lead her company into the 21st century with the M-Files solution and in 2016 VM Consulting became M-Files Gold Partners and were awarded for Outstanding Achievement in Commitment to M-Files at the EMEA Partner Conference. Vanessa is passionate about the M-Files solution and bringing solutions that work to businesses within South Africa and Africa.

How compliant is your Information?

compilant information

Whatever your business, whether you are in the Insurance, Finance, Medical, Manufacturing or Legal sectors, to name a few! M-Files adds immense value to your organisation by storing information, documents, content and automating processes.

The team from VM Consulting have now taken this a step further, as we help your business become more compliant in your day to day operations.

We ask the right people, the right questions!

Our unique frameworks and dashboards can show you how compliant your data is , for example, your:

  • Clients!
  • Employee Files!
  • Employee Certifications!
  • Suppliers!
  • Contracts!
  • Business Units!

A use case in the Insurance Industry :

If you are in the Insurance Industry wouldn’t it make life easier to look at a Policy and quickly see:

  • How compliant is the Policy as a graphical percentage?
  • What is missing?

And then let us not forget about POPI or POPIA, (Protection of Public Information Act). Protecting the information, ensuring the right eyes see the right information is key to our approach as well.

Let us help you, help your business!

About Vanessa

VanessaVanessa has over 20 years’ experience in content & document management, information management, business process management and knowledge management. During the course of her career she has assisted many organisations.

Vanessa has lead her company into the 21st century with the M-Files solution and in 2016 VM Consulting became M-Files Gold Partners and were awarded for Outstanding Achievement in Commitment to M-Files at the EMEA Partner Conference. Vanessa is passionate about the M-Files solution and bringing solutions that work to businesses within South Africa and Africa.

How many Christmas Trees do you have in your office store rooms?

christmas tree

So last week I was conducting a couple of site visits with a new M-Files client in South Africa, which has multiple offices and locations around the country.

The aim was to get a feel for how different people within this national company work with their existing systems, documents and processes so we can align M-Files into their business seamlessly – just part of our consulting service.

One thing that amazes me on these site visits is how many Christmas Trees we find hiding in store rooms, filing rooms and cabinets. We go looking for documents and find Christmas Trees, go figure!

Let us help you find your Christmas Trees and in the process bring the Magic of M-files to your business.

Contacts us

About Vanessa

VanessaVanessa has over 20 years’ experience in content & document management, information management, business process management and knowledge management. During the course of her career she has assisted many organisations.

Vanessa has lead her company into the 21st century with the M-Files solution and in 2016 VM Consulting became M-Files Gold Partners and were awarded for Outstanding Achievement in Commitment to M-Files at the EMEA Partner Conference. Vanessa is passionate about the M-Files solution and bringing solutions that work to businesses within South Africa and Africa.

HR & The Black Hole

By Vanessa Miller

hr new

I have had the privilege of working with many organizations around South Africa and over the years have been called in to assist a number of HR departments.

As you can probably guess, HR is a typical paper intensive department, with lots of documents, files, processes and information.  The business and teams the HR departments serve are very different, from telecoms, insurance, manufacturing, to retail. You name it every  business has people; every business has some need of managing the information documents and processes associated with their people.

But one thing many HR departments seem to have in common, is the Black Hole.

That hole which seems to swallow up a specific document about an individual, at the most inappropriate time.

From missing employment contracts, copies of ID’s or even evidence of a disciplinary matter, this information seems to disappear from time to time into an abyss, the twilight zone or a black hole.

Corporate  and large companies are all coming up with audit findings, and they all seem to have the same theme :

  • Missing Employee records.
  • Missing critical documents within an Employees File.
  • Uncontrolled access to Employee documents.
  • Haphazard processes surrounding HR functions.

So what corrective action do companies put in place to mitigate the risk of an audit finding continuing year on year?

Well there are a couple of options, but the most important one is to get your processes sorted and then align yourself with an intelligent solution that is proven to work in this space.

Let us help you seal the black hole within your HR department before it is too late!

Working From Home With M-Files.

working from home with M-FilesSo let’s face it, when you hit forty most of us are trying to figure out how we can work smarter, spend more time with the kiddo’s and hubby…of course, and ensure the working world still ticks over without us constantly having to sit at the brown desk, in the office.

We have all heard about the virtual world and being able to work remotely from home, but what do we need to have in place in South Africa, to make this scary concept of working remotely come to life?

First and foremost, make sure you have a decent internet connection, because let’s face it, NO INTERNET SUCKS! Not being able to connect to the office, when you are trying to work from home is not going to get you very far. You will be called back to the office before you can say, “IT HELP ME!”

Ok, so you now have connectivity sorted out, the next items you will require are some tools… Email is a given… but if your business does not have M-Files, then I hate to say it, working from home is still going to be a figment of your imagination.

M-Files provides a business with the ability to manage all content, information and process. So it does not matter where you are working from, be it your family swimming pool, caravanning in the Drakensberg or taking in the view from the top of Table Mountain,  you will be able to access your content virtually from documents, emails, drawings, specifications, contracts, you name it.. Update them as you need with version control, share them securely, or participate in a workflow or two, even digital signing is an option, and don’t forget this could be from a computer, mobile phone or tablet.

So as we settle into the Easter school holidays here in South Africa, remember, it is up to you to introduce the concept of M-Files to your business. During your next holiday you too may have the pleasure of working from a remote destination …

PS: working remotely is not only limited to the school holidays!

 About Vanessa 

VanessaVanessa has over 19 years’ experience in content & document management, information management, business process management and knowledge management. During the course of her career she has assisted many organisations.

About 6 years ago Vanessa realized she needed to find a more affordable solution for South Africa, without jeopardizing functionality, this is when she discovered the M-Files solution. M-Files is a versatile platform that can be designed to fit any business from legal, insurance, Banking, manufacturing, HR and many more…

Vanessa has lead her company into the 21st century with the M-Files solution and in 2016 VM Consulting became M-Files Gold Partners and were awarded for Outstanding Achievement in Commitment to M-Files at the EMEA Partner Conference. Vanessa is passionate about the M-Files solution and bringing solutions that work to businesses within South Africa and Africa.

It’s Friday Afternoon!

It’s 4:00pm on Friday afternoon and you are finishing off admin that you just didn’t have time to get to earlier in the week.

The phone rings and it is a client who starts the conversation apologizing… You always know it is bad when they start with the apologies…. They need help and they need it now, please can we urgently send copies of all invoices, contracts and supporting commercial documents we have with them as they are going through an audit and they have lost our file.

Normally this would have been a real drag for a Friday afternoon, but we practice what we preach and all our documents are stored within the M-Files content management solution. While my client is still on the phone, I am able to locate the documents she needs, I highlight them all, right click and say send via email.

Before I put the phone down, she has all the documents she needs to satisfy the auditors and they have survive another audit. Needless to say the client was back on the phone on Monday, asking us to extend their M-Files solution to their debtors department.

 About Vanessa 

VanessaVanessa has over 19 years’ experience in content & document management, information management, business process management and knowledge management. During the course of her career she has assisted many organisations with business solutions.

About 6 years ago she realized she needed to find a more affordable solution for South Africa, without jeopardizing functionality, this is when she discovered the M-Files solution. M-Files is a versatile platform that can be designed to fit any business from legal, insurance, Banking, manufacturing, HR and many more…

Vanessa has lead her company into the 21st century with the M-Files solution and in 2016 VM Consulting became M-Files Gold Partners and were awarded for Outstanding Achievement in Commitment to M-Files at the EMEA Partner Conference.. Vanessa is passionate about the M-Files solution and bringing solutions that work to businesses within South Africa and Africa.